Store management is “to receive materials, to protect them while in storage from damage & unauthorized removal, to issue the material in the right quantities, at the right time to the right place and to provide these service promptly and at least cost”.
In the chain of internal customers and suppliers, Objectives of store stores has several internal customers. As a matter of fact all functions of management are internal customers to stores. Customers as usual expect Quality Cost and Delivery from every supplier. Stores also have to deliver these customer expectations. In the process of discharging this obligation Stores perform some activities that are functions of Stores.
Minimizing cost of production through minimizing Objectives of store Service to user Maintaining the value of materials cost on materials Advising Establishing Co-ordination with other departments departments materials Manager.
Any item of goods or material that enters the organization Receipt always enters through the stores. Similarly, every item unless specifically excluded, has to leave through the store. Stores are the Material sent by any supplier final account keeper of all materials. After the security clearance comes to the stores. Stores check the document carried by the carrier, known as Delivery Challan, against the copy of the Purchase Order placed on the supplier by the organization.
Once the adequacy is established and quantity is verified the Receipt Sometimes quality material is sent for testing for quality parameters. Control tests are elaborate and time consuming. If the policy of receipt is to unload the material subject to quality control acceptance, unloaded material is kept on the hold if it is cleared for unloading. it not yet cleared by quality control department. If the material is rejected it is sent back to the supplier.
Once the unloaded material is approved by the quality control Storage department, as per the quality plan in the quality system, it is moved the material is so stored to a specific place in the stores layout. Storage should that it becomes easy to retrieve and issue subsequently. Also ensure protection against deterioration, damage and pilferage.
Detailed system is adopted for location and labeling of items Storage while in storage. Storage plan is made keeping in mind, 1. nature of the product- physical state, toxicity, inflammability and other hazards 2. volume and weight- heavy or light 3. movement frequency- fast moving or slow moving 4. point of use
Easy and quick retrievability of items that are demanded by Retrieval Easy identification, maximum space utilization the internal customers. It is and minimum handling is key factors to retrieval functions. Common knowledge in many of the companies those after hours of searching for the item is declared to be out of stock. This causes hold up of production process and avoidable urgent purchase of out of stock material. This function takes place as per established retrieval system.